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Job Title
Co-ordinator, Membership and Operations

Reporting to
Director of Finance

Job purpose
The Co-ordinator, Membership and Operations is responsible for the day-to-day interaction with the membership of OE and will support the operations of the Corporate head office.

Duties and responsibilities

  • Basic administrative tasks: main receptionist (answers and directs calls as needed), photocopying, mailing, filing, answering “info@” email address on behalf of OE
  • Main contact with membership base via email, mail and phone – address all inquiries, concerns, and handle processing of memberships
  • Ensure all organizational data (for memberships and financial support) are accurate in data system
  • Prepare bank deposits
  • Ensure data system is functioning correctly and identify any errors and inefficiencies; ensure these are resolved
  • Prepare, format and ensure monthly reports are submitted to the correct parties, while complying with organization’s policies.
  • Prepare, format and save reports to support financials as needed by Director of Finance
  • Assist with member verification for relevant parties as needed
  • Monthly bank reconciliation
  • Support Finance Director with year-end audit as needed
  • Supporting Executive Director’s appointment schedule by assisting with planning and scheduling meetings, conferences, teleconferences, and travel (flights, trains, car rentals, hotels, etc.)
  • Place orders for office equipment as needed: general office supplies, copier supplies, mail machine supplies, shipping supplies
  • Assist with compiling, tracking, and following up with registrations/orders as needed for special events (e.g. Clinic registrations)
  • From time to time, assist at offsite OE events as needed (e.g. Can-Am, RAWF, etc.)
  • Other duties as assigned

Qualifications and experience

Qualifications include:

  • A post-secondary degree or diploma in Office Administration is strongly preferred
  • 3+ year’s experience relevant work experience, preferably in a not-for-profit environment
  • Basic bookkeeping skills
  • Proficient in MS Office
  • Excellent ability and confidence to work in database systems

Skills and fit:

  • Excellent verbal and written communication skills
  • A self-starter who is reliable and can work independently
  • Excellent organizational skills
  • Ability to multi-task, prioritize and meet tight deadlines
  • Ability to perform in a fast-paced, changeable environment
  • Ability to work in a team environment

Working conditions

  • Regular business hours with some possible weekends and/or extended hours to meet the needs of the business
  • Office environment in Richmond Hill, Ontario

Please email resume and cover letter to:
Tracey McCague-McElrea, Executive Director at: t.mccague@ontarioequestrian.ca

Closing Date: 12 Noon, Friday January 18th, 2019

Anticipated Start Date: ASAP

We would like to thank everyone who applies, only those that are receiving an interview will be notified.

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